Privacy Policy

This Privacy Statement outlines how I, as a Civil Celebrant, manage and protect the personal information I collect.

Privacy Policy Overview

I am committed to the confidential and secure handling of personal information within my celebrancy services. In accordance with the Privacy Amendment (Enhancing Privacy Protection) Act 2012, which amends the Privacy Act 1988, I strictly adhere to the Australian Privacy Principles (APPs). Personal information is only collected, used, disclosed, and stored as necessary for the proper performance of my professional duties as a celebrant.

Collection and Use of Personal Information

I collect personal information solely for the purpose of fulfilling my responsibilities as a celebrant. This information is necessary for providing my services and may vary depending on the individual. I ensure that all collected data is relevant, accurate, and up-to-date. Personal information is not collected for potential future use unless it is needed at the time of collection.

Sensitive Information

Sensitive information is a special category of personal data that includes details such as:

  • Racial or ethnic origin
  • Political opinions
  • Religious beliefs
  • Sexual orientation
  • Criminal records
  • Health or disability status

I recognize the importance of safeguarding such information and treat it with the highest level of confidentiality.

Security Measures

The security of personal information is of paramount importance. I implement a comprehensive range of measures to protect this data from misuse, interference, loss, unauthorized access, modification, or disclosure. These measures include:

  • Secure physical storage of hard copy documents in a location that prevents unauthorized access.
  • Protection of electronic data using secured and controlled databases, firewalls, virus scanning tools, and access logging systems.
  • Strict management of access privileges, including password protection, ensuring that only I can access sensitive information.
  • Secure disposal processes for personal information that is no longer required.

Accessing and Correcting Personal Information

Clients have the right to request access to the personal information I hold about them at any time. Such requests will be processed in accordance with the Australian Privacy Principles, and I will generally provide access unless an exception applies. If access is denied, the reasons for refusal will be communicated.

If a client believes that any personal information I hold is inaccurate, incomplete, or outdated, they are encouraged to notify me so that I can make the necessary corrections.

Email Communication

Clients who have registered through my website may receive newsletters or marketing emails. However, clients can opt out of receiving these communications at any time by completing the unsubscribe form. Upon receiving such a request, I will promptly remove the client's contact details from my distribution lists.

Changes to the Privacy Policy

I reserve the right to revise this privacy policy as necessary. Any updates will be posted on my website, and clients are encouraged to review the policy periodically to stay informed of any changes.

Confidentiality Notice

To reinforce my commitment to privacy, the following confidentiality notice will be included in all email communications related to my celebrancy services:

This e-mail (and any attachments) is confidential and intended for the named recipient only. Unauthorized use, copying, disclosure, or forwarding of this message or any attachments is prohibited. If you are not the intended recipient, please notify the sender immediately and delete all copies of this message. I disclaim any liability for any viruses or other defects that may arise from opening or using this message and its attachments. Unsolicited commercial emails should not be sent to the originator of this transmission.

Commitment to Privacy

I am dedicated to maintaining the confidentiality and security of all personal information provided by clients. By implementing robust procedural, physical, and technological safeguards, I ensure that the information I hold is protected against all risks. Information is regularly reviewed, managed, archived, and securely destroyed when no longer needed.